Office Assistant / Facility Coordinator
HITEC Power Protection, Netherlands

The Office Assistant / Facility Coordinator provides optimal support for the general administrative and secretarial operation of HITEC Power Protection. Additionally you are responsible for coordinating facility related matters. You will be a part of the Office Management team and report to the HR Business Partner EMEA.

Responsibilities:

• You are responsible for arranging general administrative, secretarial and facilitating support for the entire company.
• Ensure effective and representative operation of the company reception.
• You handle telephone calls in a business-like and friendly manner.
• Make sure customers and visitors (internally and externally) are welcomed and guided through their visit to our facility (e.g. Lunch, Hotel, Travel etc)
• You have facilitating duties, such as travel arrangements, VISA application, legalization of document, et cetera.
• You organize office supplies.
• You are responsible for planning and organizing company events together with the activity team (Christmas, summer barbecue, et cetera).
• You are a part of the activities group.
• You are responsible for the planning and administration of the Training department.
• You provide, either on request or unsolicited, support to the management and staff within the scope of your position.
• You discuss the progress and quality of work with the team and with the Global HR Manager.
• When necessary you support the Executive Management Team by preparing documents, setting up meetings/conference calls, etc.
• Handles a wide variety of activities and confidential matters. Preparing the presentations and documents that the executive team needs for their meetings.

Requirements

• Qualification in administrative and secretarial work or in hospitality (level 4, MBO+), or equivalent qualification from pre-vocational secondary education.
• You are fluent in spoken and written Dutch and English.
• You can work easily with MS Office.
• You have a service mindset, you like to assist other employees.

Benefits

• Pension Plan
• Paid Time Off
• Training amp; Development

Job Rewards and Benefits