Office Assistant - Part time
Onera Health, Netherlands
Job Description
The Job
Onera is hiring an Office Assistant with responsibilities over a variety of office management and administrative activities. You would be a key contributor to a fun and inspiring work atmosphere, joining a collaborative and international team and be based in our offices, located in the vibrant and innovative Strijp-S area of Eindhoven.
Onera Health is a leader in transforming sleep medicine and remote monitoring. Their breakthrough diagnostic solutions and services are poised to help millions of people struggling with sleep-related ailments, while also impacting other medical fields by monitoring a variety of chronic conditions, ultimately improving the health and quality of life for patients around the world. The company’s innovative solutions provide comprehensive sleep test data to physicians in a variety of clinical and non-clinical environments to optimize patient care and reduce healthcare costs.
Key Responsibilities - What You'll Do
You will join a multidisciplinary, energetic, young, and internationally minded scale-up team and be tasked with different responsibilities including:
- Consistently keep a safe, clean and professional looking office space, thinking of each area as a home away from home, always welcoming for employees as well as external visitors and in compliance with up-to-date safety and building regulations
- Perform receptionist duties, sort mail and distribute communications in a timely manner, responsible for record creation and record keeping where necessary. Ideas on optimizing procedures and processes always welcomed!
- Proactively monitor the level of office and kitchen supplies and handle shortages in an organized manner
- Maintain trusting relationships with suppliers, customers and colleagues and facilitate collaboration and support between teams and a few tropical fish!
- Provide regular basic support to the financial department when needed (e.g. invoice booking)
- Occasionally support with travels arrangements and basic scheduling
- Be a critical component to the events committee, coordinating and organizing in-house and off-site meetings and team building events, thus further contributing to a positive, joyful and community-like atmosphere for those in the office as much as for those working remotely
Requirements
Your Profile and What You'll Bring
- Proven 1-2 year experience as administrative assistant, office assistant, virtual assistant or other relevant experience in similar role with or without related education
- You bring excellent time management skills and ability to multi-task and prioritize work. If you are a scheduling wizard or a planning master, we want to hear from you!
- You possess strong organizational and planning skills and you are able to adapt to a fast-paced environment with a smile.
- You have an analytical mind, you like to take initiative and are quick at finding practical solutions, thinking outside the box when possible
- You are familiar with the use of common office equipment and are proficient in MS Office, other tools or IT related knowledge a plus
- You are able to communicate effectively in Dutch and English (written and spoken)
- And as previously mentioned, you hold positive attitude, can-do mentality, and flexibility all essential talents needed in a scale-up!
This is an excellent opportunity for a student / entry level candidate with brilliant organization skills, initiative taking and a positive agile attitude or a junior profile looking for a personable, purpose filled, collaborative and dynamic work environment.
Benefits
WhatWe Offer
- Flexibility in work hours and hybrid location
- Technical equipment to set up a home office
- An open and positive company culture, with a lot of team activities
- A competitive salary including a 13th month, participation in pension scheme, and Onera stock options
- A holiday package with 25 days and the option to buy additional days
Where We Are
Torenallee 42-54, 5617 BD (Strijp-S), Eindhoven, Netherlands