Operations Assistant
UXUS, Netherlands
Job Description
UXUS is an end-to-end consultancy that offers comprehensive design services encompassing the entire customer journey, including retail design, hospitality design, experience design, customer journeys, digital integrations, financial analytics, and proof of concept metrics.
For almost 20 years, we have transformed the world’s top brands by elevating brand perception and increasing customer engagement through our awe-inspiring environments and experiences.
UXUS means You Times Us, we value the collective power of unique perspectives, cultures, and backgrounds and since 2003 our company has grown to encompass a diverse and inclusive group of talent from all over the world, giving us unique insights into global markets to reach customers meaningfully.
UXUS transforms emotion into enhanced commercial outcomes through world-class physical retail amp; hospitality design - Spaces built on Experiences - Brands built on Emotions.
Job title: Operations Assistant
Reporting to: TBC
Role Purpose: We are looking for a Finance amp; HR Assistant to support our Business Manager and People amp; Culture Manager within our office in Amsterdam. The role is part time which will be made up of 32 hours, worked 4 days per week to be agreed.
Requirements
Job Responsibilities
- Prepare billing of fees and costs and review draft invoices.
- Ensure compliance with internal billing process, controls and clients’ billing protocol.
- Assist our Project Managers with billing questions and requests.
- Follow up unbilled fees and costs.
- Follow up ageing of outstanding client invoices.
- Review time entry of the employees.
- Provide ad hoc financial reports to our Business Manager.
- Maintain and update client files (master data, contracts, purchase orders, etc.)
- Prepare project creation requests.
- Review expense notes.
- Assist in overall HR administration of joiners, leavers, sickness.
- Manage HR inbox and file relevant information and logs.
- Data cleanse hard and soft copies.
- Track IND applications; and
- Assist our Business amp; People amp; Culture Manager as and when required
Required Skills and Aptitudes
- Previous working experience as a Finance amp; HR Assistant.
- Education level bachelor’s or HBO.
- Minimum of 3 to 5 years relevant experience in finance, preferably within an international organisation.
- Must have EU (European Union) work permit.
- Knowledge of Dutch labor law would be an advantage (not compulsory).
- Fluent in written and spoken English. Dutch is not essential but is an advantage.
- High level of proficiency with Microsoft Office, particularly Outlook, Excel amp; Word.
- Knowledge of SAP is a strong asset.
- Excellent interpersonal skills and ability to communicate effectively with all colleagues within the business.
- Strong organizational skills, accuracy and attention to detail.
- Ability to cope under pressure and work to tight deadlines.
- Proven ability to multitask and priortise.
- A committed team player.
- Proactive, enthusiastic and can-do approach; and
- Dynamic and flexible.
Benefits
Compensation amp; Benefits
o Salary; negotiable
o Monthly health insurance contribution + Monthly working from home contribution
o WFH policy (3 day per week office based)
o 8% holiday allowance
o 25 vacation days per calendar year on a full-time basis
o 500-euro personal self-care budget per calendar year on a full-time basis
o Free access to weekly online therapy sessions and mental health support
o Free access to career coaching, seminars and masterclasses led by experts
o Company IT equipment
o 2 days off and an allowance to attend industry and cultural events for
inspiration
If you think this opportunity if for you, please send your CV and portfolio to